Community Climate Fund: Application guidance notes

The guidance on this page should be read alongside the application criteria on the Community Climate Fund page.

What factors will be considered when assessing my application?

  • How will the project meet our priorities? You can include local statistics and your local knowledge
  • The group/organisations previous experience, and your overall aims and objectives?
  • What experience, knowledge or expertise do you have which will help in making the project a success?
  • Have you consulted with the local community and are they supportive?
  • Are there any volunteers supporting your project and how many hours will these be contributing?
  • How will your project result in new collaborations between communities, landholders, voluntary sector organisations and statutory bodies?
  • How will your project enable environmental issues to appeal widely, beyond traditional ‘green’ audiences?
  • How will people’s connection to nature or environmental issues be sustained beyond the period of our grant?
  • How will the project have a lasting impact?
  • Your project's anticipated outputs and outcomes

Match funding requirements

If you are applying for £5000 your bid will be strengthened if you can demonstrate that you have match funding.  Your bid will also be strengthened if you can demonstrate volunteer hours or support in kind.  You should show the cost of your volunteer’s time, e.g. @ £10/hour x 50 hours.

Outputs and outcomes

You will be expected to include anticipated outputs and outcomes for your project in your application.


Outputs are:

  • a quantitative summary of an activity
  • direct results of your activity, often countable
  • easy to measure/report or validate. They are usually tangible.
  • the means to end. These are actions/items that contribute to achieve an outcome.
  • usually measured in numbers.

Examples of outputs for a community fridge project

  • Connect with 5 new community buildings or churches to use the space for pop up fridges
  • Increase food collection to 5 times per week
  • Increase pop up fridge to 5 times per week to include a Saturday in different locations
  • Increase numbers that attend to 70 per day through advertising.
  • Recruit 3 additional volunteers


Outcomes are:

  • the change that occurs as a result of an activity
  • the change in people, communities, the economy or environment created wholly or partially by the organisation.
  • sometimes difficult to measure or validate. They are usually intangible.
  • the end results. Outcomes are what the organisation wants/desires to achieve.
  • not generally measured in numbers. It is a change that occurs because of the activity.

Examples of outcomes for a community fridge project

  • Encourages the spirit of sharing
  • Strengthens community bonds and encourages local activity
  • Improves physical and mental health
  • Encourages healthy eating
  • Reduces food insecurity
  • Reduces isolation
  • Offers respite, interaction and conversation
  • Reduces any feeling of stigma attached unlike food banks
  • Frees up money for other things
  • Gives volunteers a purpose

The application process

After you have submitted your application you will receive an email confirming receipt of your application and your Grant Application Reference number.

Decisions will be made approximately 2 weeks after the application deadline and successful applicants will be informed approximately 4 weeks after the closing date with funding released as soon as Horsham District Council receives an invoice for the agreed sum.

Officers of Horsham District Council will assess all of the applications that are submitted to ensure they satisfy the criteria for eligibility, whether further information is required, and whether costs are realistic relative to the proposal and the funds available. Applications which are clearly ineligible or inappropriate may be rejected.

If applications exceed the funding available in any given period you may be asked to resubmit your application during the next funding round.

Applications which are eligible will then be assessed by a panel that have knowledge and experience of environmental projects. Where the panel is satisfied that the project meets the criteria set, it will award funds to the project – this may be all or part of the sum applied for. Please note that the panel’s decision will be final.

If your application is unsuccessful your email will give you reasons for rejection. You are encouraged to contact the Community Development team for further advice and support on how to successfully secure future funding.

Conditions of funding

If your organisation is awarded a grant an offer letter will be sent to you, setting out the terms and conditions attached to the award. Successful organisations will be required to enter into a funding agreement with the council for the duration of the funding.

Funding will need to be spent within one calendar year of the award being received.  If your project is weather dependent and you are unable to start your project at the agreed time, please contact the Grants and Funding Officer at Horsham District Council for further advice and guidance.

Horsham District Council requests that all grants are acknowledged and promoted in the local media and all marketing material must include the Horsham District Council’s logo.

Horsham District Council may also require successful projects to participate in promotional photos and other public relations activities to promote the fund. Further guidance will be made available to all funded projects.

Project monitoring

The council expects all applicants to monitor the impact of their project.  The level of monitoring required will be dependent on the type of grant received.

Monitoring arrangements will be included within the funding agreement. As appropriate the Council may visit the project and also ask to see further documentation and records in support of the monitoring arrangements.

During the funding period we will want to learn about the progress of the project for which you received funding, whether the project is likely to achieve what it set out to deliver or if changes are required.